Does your construction management software follow you wherever you go? Can you access it from any device, even from a smartphone, iPad or similar tablet computer, even from every corner of the job site?

Truly collaborative project management software should untether the busy manager from the office. On the road, at the job site, or at the lunch counter, information should be available and accessible when you need it. Timely access to information can also prevent costly errors – catching mistakes early can prevent them from compounding. With today’s complex commercial and industrial construction projects the ability to quickly respond to the needs of a project are paramount to reducing risk.

EADOC designed its collaborative construction management application to follow the construction manager wherever he or she goes, on any device. Construction Managers have access to real time information about document reviews and current projects costs. You no longer have to wait for a project engineer to update the report and email it to you. You can log in and see in real time how your project is performing. EADOC works with any browser, on a PC, laptop, smartphone or tablet computers, like the iPad or Xoom.

Anywhere there’s internet access you have instant access to all your project information including drawings, specifications, change orders and pay estimates. And with EADOC, each project participant has instant access to information you have shared with them electronically, ensuring that Contractors, Engineers, Architects, and clients all have access to current real time information.

Your construction management software should match how you do business, and follow you right into the field if it has to. With EADOC, your information is right there with you when you need it.

Moving forward with a Construction Management application should decrease your project budget, not add to it. With today’s construction project management applications delivered over the web and incorporating strong collaborative features, the cost savings are delivered immediately instead of 5 to 10 years down the road. Implementation times are reduced from 12-24 months down to 1-2 months when compared with legacy enterprise solutions. When evaluating solutions you should be looking at the direct cost savings that the application will begin delivering within 30-90 days of implementation.

There should be reduced labor costs, reduced project overhead costs of shipping, filling and printing large volumes of paperwork, improved staff productivity and increased project team productivity. As a construction manager or facility owner you need to look at the solution to not only drive cost savings within your organization but also across your entire project team. These total cost savings should be driving your budget for procuring and implementing the application. A cost savings calculation done by a current EADOC client shows they saved over $100K using EADOC on a 2 year, $10M project. After taking into account the cost of purchasing and implementing the EADOC application the net savings was $85K to the project. To learn more about how much you can save on your next project with a collaborative project management application contact us at 877-305-3844 or sales@eadocsoftware.com.

When starting a new project Contractors, Construction Managers and Clients are all worried about completing a project on time and within budget. Almost no one is thinking about what happens to all the information that is generated throughout the project. The operations and maintenance team should be but they are used to being handed large volumes of paper O&M manuals that provide little value on today’s technologically advanced plants. Often these manuals end up in a basement or storage facility to decay along with the bankers boxes of project documents. Considering the amount of money spent on building the plant and the amount of valuable information that is generated Construction Managers and Clients especially need to look at this gold mine of information differently. This information provides ways to reduce operating costs, improve how the next project is designed, and provides historical costs for budgeting for the next project. With project information being tracked electronically throughout design and construction this resource now becomes easily accessible. Instead of storing and shredding thousands of pounds of paper upon project completion this information can be transferred to O&M, Plant Engineers, and Designers at the click of a mouse. With powerful search technologies and the ability to link this data to BIM models and GIS applications these volumes of electronic information will continue to deliver substantial benefits and cost savings to the client. To reap the benefits of this electronic information the project team needs to identify how they are going to manage all this project information electronically from the start of the job. By implementing a project management application from concept through project completion you are building a repository of data that will pay for itself multiple times over during the life cycle of the project. Project teams need to look at the information life cycle just as they look at a plants life cycle cost and control it accordingly.

There are many reasons for IT departments to embrace SAAS(Software As A Service) applications like EADOC’s collaborative construction project management application. We have listed a couple of the major benefits for you to review with your IT department.
EADOC acts as a Trusted 3rd party protecting the agency and project participants information. This is crucial to the success of any project management application. If Contractors, Consultants and clients don’t trust the application and the party that is responsible for managing the application they will not use the tool. Without the project participants using the application to submit their project information electronically you will not be able to reap the benefits.

EADOC takes care of security among a large group of users accessing the application from many vendors and points on the Internet. By using EADOC IT departments do need to expose their internal infrastructure to the outside world reducing the costs and risks associated with public access to their infrastructure.

Data is delivered at the end of the project in pdf and native file formats that can easily be stored and accessed with existing file servers and document management systems. This deliverable allows the IT department to move the information into their existing document management systems.

EADOC handles the large amounts of data processing and network activity that a large capital project generates. The majority of agencies capital project workloads ebb and flow with budget cycles, weather and many other factors. This can require that IT departments purchase a lot of spare network capacity and hardware infrastructure so they can handle the peak project loads. With EADOC this is taken care of reducing the need to maintain spare capacity and providing substantial cost savings.

All these benefits add up to substantial cost savings and security benefits for today’s IT departments who are working under shrinking budgets and increased demands from their users. Leveraging EADOC’s web based construction project management application allows IT departments to deliver a collaborative project management application to their Engineers without spending large amounts of time and money on IT resources.

EADOC

Online Collaboration Software & Construction Project Management Systems are a Necessity, Not a Luxury

In a recent white paper, Alison Way of Think Big Partners (a non-profit group dedicated to the success of entrepreneurs and their businesses) extolled the benefits and growing necessity of on-line collaboration software in the construction business.
The ultimate goal of online collaboration and project management technology, according to Way, is “to facilitate transparent and continuous communication among an entire project team (owners, general contractors, subcontractors, architects, engineers, consultants, suppliers, and the internal staff)”. Secondary goals support this end by enabling project team members to:

• Facilitate construction project workflow
• Create standards, procedures, and policies
• Create a historical archive of information
• Enable information availability and control
• Improve project control and change management
• Improve efficiency in the areas of time and budget

The white paper analysis of an over 1 billion dollar loss that occurred on a 2008 Las Vegas construction project highlights the need for construction project management software programs that are up to the task of today’s project and detail loads.

Let’s take a look at how EADOC is uniquely qualified to aid all 6 of these goals that ultimately lead to money-saving and error-reducing management:

1.EADOC project management software will help you facilitate construction workflow.

Ensuring that vital information is passed to the right people, at the right time, is very important to the construction project management process. At EADOC, our software can help you eliminate long meetings and phone conferences discussing submittals, change orders, and the status of RFIs.

2.Using the EADOC construction project management  software will help to streamline procedures and policies followed by all team members.

Construction project management software can make sure that right processes are in place to help eliminate errors.  For instance, any file format can be uploaded to the application, with a link to the document right in the notification email.

3.EADOC web based construction management software creates an automatic ‘paperless trail” as you work!

With completely searchable and time stamped document storage available to all the project participants it is easy to keep everyone on the same page. You can access your files from any computer connected to the internet 24 hours a day.

4. Keeping every construction project member in the loop means increased efficiency with EADOC’s software.

Because EADOC’S user permissions are set by you, you can simply add or subtract the names and addresses for those who need to receive notifications on any part of the project. You can easily view a report that will tell you who has received and opened the files, and whose input is still pending. You’ll keep every member of the project in the loop and avoid slowdowns thanks to the vast amount of information flow and control possible with EADOC.

5. Less time and money wasted while searching for new Drawings, RFIs, or Submittals with construction project management software.

EADOC knows that project details can change in a moment and that the more time spent waiting for Drawings, Approved Submittals, or RFI responses, the more money and time is lost. With EADOC’s collaborative benefits, you can be sure that change management happens efficiently and that everyone who needs to know is made aware of the changes.

6.Up to 30% more time saving and significant cost reductions by reducing the need for office supplies and meeting requests.

Find significant cost reductions by greatly reducing the need for paper, face-to-face meeting times, administrative help, and shipping expenses.

Industry watchers know the importance of online collaborative project management for the future of the industry and profitability. View the EADOC demo today to see how EADOC can benefit you!

Eric Law, Founder & CEO of EADOC

Everyone who has managed a construction project knows that the biggest headaches are caused by lack of communication. Countless hours and dollars can be wasted due to simple oversights or missed information. Before you embark on your next project, consider the benefits that construction management software can provide.

Here are 5 simple tricks for better communication you can achieve simply by using a construction project management program.

1. Make sure everyone is included on the most vital construction project information.

Construction project managers know how easy it is to leave someone off of a communication unintentionally. Not only are you working with your own employees and clients, but with subcontractors, government inspectors, and others you may have not even met! With construction project management software, you can ensure that communication that needs to get to everyone on your list gets there! Not only can you easily add to the distribution list, but others can as well. This concept, called distributed administration, means that rather than having the sole responsibility for communication fall on you, you can get help from others on the project!

2. Be aware of information overload during your construction project. Selectively communicate other data so players are not overwhelmed.

There are those who prefer to be kept on a need to know basis! Some information on a construction project are private, or doesn’t need to be communicated to everyone. With the customizable features that construction project management software can provide, people can choose to view just the information they need. The construction manager can easily view who has received the information and who has read it, making it easy to see who is informed!

3. Make approvals for the next step in the construction project fast and simple.

Waiting on paperwork for approvals or changes can really slow down the construction project management processes vital to a project’s completion. Clients and managers alike hate to see work crews stalled due to a hold-up somewhere in the chain of command. With construction project management software, you can create communication that allows for instant decisions that are available in a pull down menu. With a simple click, a change or approval can be made and distributed to all the people involved in that decision. Work moves forward and the project gets done!

4. Keep your client’s interests protected by controlling the flow of information with the tools in your construction project management system.

Of course, too much information can be a bad thing. Your client deserves the protection that construction management software can provide. As a construction project manager, you manage the settings that decide who sees what information about your construction project. Whether you’re protecting bids, private memos, or financial information, the user permissions inside your construction project management system make it easy to control the flow of information on any project.

5. Use your construction project management reporting tools to keep everyone up-to-date on your project.

Reporting is vital to the success of any construction project. When people involved in a construction project receive an easy-to-understand report that visually communicates progress, everyone involved gains confidence in your construction management abilities. With construction project management software, you can create reports easily using a report building tool and then print, save, or export the reports to easily transferable formats.

With these 5 great tricks you can employ in construction project management, you’ll see better results for your clients, your fellow employees, and your business!

Eric Law

3 Reasons Why EADOC Is THE Choice in Construction Project Management Software

When you’re looking for simple solutions that can help you manage your building project, the choices can seem overwhelming. With all of the construction project management software being marketed today, how do you know which one to choose?

EADOC is THE choice for construction firms, construction project managers, and clients who are looking for the most efficient and cost-saving way to manage the numerous construction contractors, subcontractors, architects, and other key players who are necessary to completing a job well done.

EADOC easily outshines the competition with three vital advantages.

1. Fast to Set Up
2. Completely Secure
3. Easy to Use

1. EADOC’s Construction Project Management System Can Be Up and Running in No Time at All.

EADOC’s Construction Project Management System is fast to set up, so you won’t waste precious hours (that could be devoted to your construction project) on setting up or learning a new system. With EADOC, you can use the existing documents your company has come to rely on. There’s no need to waste time and energy learning a new reporting system. EADOC can be customized to the way you already do things…only better! Since EADOC is a completely web based construction project management application, you won’t need expensive servers that bring additional headaches.

You can focus on your construction project and on building your company’s reputation as the best firm in the business. EADOC is easy to learn. The user interface is displayed based on a user’s permissions, which means that various players view only the project details they need to know. Less unnecessary data means each person on the construction project can learn to use EADOC fast!

2. EADOC’s Construction Project Management System is the Most Secure Project Management System Available.

Security is a concern for clients and construction project managers alike. With EADOC, you won’t have to worry about privacy issues, since EADOC is completely secure. Using Secure Sockets Layer technology (SSL), EADOC’s construction project management system allows you to transmit documents, including PDFs, Word files, CAD files, and others, with a double layer of security protection. That means that only those with individual passwords and user names have access to secure documents. You and your construction client’s documents (and the information contained in them) are safe. EADOC’s unlimited user model means you won’t be instructed to share passwords or user names like you would with many construction project management systems. At EADOC, we take your security seriously.

3. EADOC’s Construction Project Management System is the Easiest to Use.

Perhaps most importantly, EADOC is easy to use. All users invested in a particular issue can be contacted via email at the direction of the construction project manager. The email is delivered directly to their office computer or mobile device, and a live link to the EADOC interface is provided right in the email. With EADOC’s easy to use “sticky notes”, each person can comment on the document or memo and instantly communicate concerns. The contents of the sticky notes are even searchable, so if you are looking for a specific piece of data, you’re sure to find it! Best of all, there is no new reporting system required. Reports are easy to construct and customizable, so that you can include the information you want and easily choose which people on the project will receive reports. EADOC’s reporting system is built into our all-inclusive system, so instead of adding another layer of software, you can concentrate on your project and your clients!

With a quick startup, complete security, and easy-to-use interface, EADOC’s construction management software is clearly above and beyond the competition in the construction business!

To view a full comparison between EADOC’s construction project management system and their competitors, we’ve put together a complete construction project management comparison guide for you.

Everyone can appreciate expertise.  There are times when an independent consultant can offer the best advice available, and is a vital part of some projects.  Sometimes, however, layers of administrative staff and outside consultants can add to the cost of a project, add unnecessary layers of bureaucracy to daily decision making, and even introduce conflict.

EADOC construction management software can introduce tremendous cost savings on every project you encounter. Why rely on a third party when you can access hands-on reporting, updates, and record-keeping from anywhere at any time of day?

No Waiting for Office Hours

You know that construction delays happen all of the time. Weather delays, slowed supply lines, and absenteeism can cost you precious time; and in the construction business, more than almost anywhere else, time is money. When you’re ready to go to work, move to the next phase of development, or green light an action, you need instant information. You can’t wait for your consultant to return your calls or return to the office. EADOC construction management software can give you access to every part of your project 24 hours a day, 7 days a week.

Less Face-to-Face Meeting Time

We all value the custom of a firm handshake and reaching across the table to finalize a deal, but we also value our time. Meetings with consultants and individual project managers can end up costing a lot of man hours, and sometimes don’t produce the results we’re looking for. Instead of setting up regular meetings, difficult to arrange conference calls, or trying to sift through confusing email histories, you can access just the information you want online, from anywhere. With EADOC construction project software, you’ll be able to view every document that is pertinent to the project you’re working on, with a date and time stamp automatically attached. You can customize reports and instantly email them to all involved players to keep everyone on the same page- all without involving an expensive third party consultant.
With EADOC you’ll have additional access to electronic:

• • RFIs
• • Submittals
• • Change Orders
• • Extra Work Orders
• • Design Clarification Memos
• • Quality Inspections
• • Punch Lists
• • Memos
• • Daily Logs
• • Meeting Scheduler
• • Meeting Agendas
• • Meeting Minutes
• • Action Items
• • T&M Tags
• • Specifications
• • Drawings
• • Schedules
• • Job Site Photos
• • Environmental Documents
• • Custom Documents
• • LEED Points

With all this at your disposal, it’s hard to imagine the need for an hourly consultant. Instead of solving your problems, it can just give you one more aspect to manage. EADOC offers a program of incredible options with almost no learning curve. EADOC’s user-friendly interfaces and features will have you up and running -independently- in no time.

Whether you’re a construction project manager or a facility owner, you’ve likely experienced costly mistakes in the past. The more key players there are on a project, the more likely a simple mistake is to occur. The problem is that in the construction industry, there’s almost no such thing as a simple mistake! Consequences for multiple change orders, double-billing or double payment, or occupancy delays all cost time and money- two things no one can afford to take lightly.

How Can EADOC’s Construction Project Management System Help You Avoid Costly Mistakes?

With all of the financial tracking that takes place on a construction project, mistakes can be hard to avoid. EADOC software puts you in charge of all the financial aspects of your project. Consider the following list of financial controls that EADOC can help you track:

• Construction Project Budget
• Construction Funding sources
• Construction Contracts
• Schedule of values
• Pay estimate
• Change request
• Change orders

From your construction project’s beginning stages to early development, and then on to completion and occupancy, EADOC construction project  management software will give you the confidence you need to navigate the swirling waters of billing, budgets, and work histories. EADOC’s state-of-the-art construction project management software automatically time and date stamps every document you work on, so you don’t have to worry about it. The paper trail that formerly covered your work space, and resulted in the inevitable mistakes will now be gone. Instead, you’ll retain your control over the financial and all other details of your project, without having to commit many hours out of your week organizing your paperwork or paying someone else to do it for you.

Saving You Trouble, Saving You Money…Growing Your Business

A quick look at our online case studies will reveal that no matter how large the project, you’ll find you are able to manage its financial aspects with ease, and most importantly WITHOUT hiring expensive project managers or consultants that can eat into your budget, cost you more time in meetings and updates, and even introduce personality conflict into the project itself.

Here’s a quote from a satisfied EADOC client:

Utilizing the AIA G702 in EADOC for our monthly billings has greatly simplified the process. We are able to create, review, approve and distribute AIA pay applications electronically.

It really is that simple. EADOC puts the entire financial aspect of your construction project at your fingertips with improved accessibility, accountability, and productivity for you and your client.