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EADOC Blog

Archive for December, 2011

Death of the Transmittal

Friday, December 9th, 2011

If you are still creating transmittals, updating them when you receive them, photocopying them and then filling them in metal caskets(filing cabinets) please stop and read this post.

With today’s collaborative project management applications moving information electronically across the project team the transmittal is finally dead. The transmittal was originally implemented to track the sharing and exchange of project information between members of a project team. Originally it was shipped, then faxed and more recently emailed with project documents like drawings, submittals, and RFIs. This laborious and tedious task is no longer necessary for project teams using collaborative construction project management applications. The software tools log when information is sent, read, and responded too. This is all the same functionality that a transmittal delivered without a user having to spend hours generating this information and tracking it. You also get the advantage of being able to run reports and search this information without having to re enter into an Excel Spreadsheet. One less piece of paper to log, photocopy, and file on the project leads to cost savings, projects completed sooner, and one less chance for human error. For those caring about the environment this is a great way to go green while saving serious green on your next project.

Definitions:
Collaborative construction project management application: A software application that allows for the secure sharing and exchanging of project information electronically with project participants. In evaluating application if you find one with a transmittal feature is is not a collaborative construction project management application.